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University of Alaska Anchorage

The Great PDF Purge

The Great PDF Purge

Join the accessibility committee for our Spring 2020 accessibility initiative. For six weeks beginning February 10 there will be tasks, emails, workshops, open labs, and weekly emails to help all KPC faculty and staff work towards fully accessible PDF's. 

What it is: 

A structured, college-wide opportunity to identify accessibility barriers within current PDF content and work collaboratively to eliminate those barriers!  Over the next 6 weeks, we’ll break down PDF accessibility into smaller, more manageable objectives as we all work towards making KPC accessible to all students!

What it’s not: 

A deadline for completion!  There is no expectation that every PDF used by faculty and staff will be fully PDF/UA compliant in 6 weeks.  It’s also not meant to be overwhelming! This is your opportunity to take inventory and prioritize, not to feel bad about where you’re at or how much there is to do!  

Inaccessible PDFs can pose a challenge to individuals with disabilities; fortunately, there are often alternatives available that can help you avoid the need to remediate!  During the Great PDF Purge, we will take inventory of current PDFs, present alternative formats to consider, provide accessibility training, and be on hand to work directly with you during Open Lab times! 

To participate in this initiative register using the form below. Participants will receive weekly emails with assignments and the resources to complete them.

 

Questions? Email the accessibility team at kpc.accessibility@alaska.edu.


 

Great PDF Purge Registration

 


 

 


 

The Great PDF Purge Schedule

  • February 10-14 Week One: PDF List Creation/Verification

     

    Assignments:

    • Find your PDFs
    • Create a list of PDFs
    • Check the accessibility of each PDF


    There a many places that PDFs might be living. Consider the KPC website pages for your department, your folders on Wraith, as well as interdepartmental PDFs-maybe in Google Drive or other internal shared filing systems. 

    We recommend making a spreadsheet of all your PDFs so that you can track your progress. We are including a template for your list in this week’s materials. Feel free to use it in whatever way works best for you.

    Faculty, we are recommending that you choose one or two of your classes for this initiative. If you’d like, we’ll help you inventory the PDFs used in your Blackboard shells; if you’ve not already done so, take a minute to fill out the Great PDF Purge Registration and provide the CRN. 

    Remember, this event is for you!  Even if you don’t have a lot of spare time, consider choosing a single PDF and following along as we will be going through a process that you can use for all of your PDFs in the future. 

    Please take a moment to watch the screencast in this week’s materials on how to determine if your pdf is accessible. IT will walk you through it step by step. Please use Adobe Pro DC for all your PDF work. If you do not have access to Adobe Pro DC let us know by registering for an open lab or accessibility trainings. 

    Materials:

     

  • February 17-21 Week Two: PDF Alternatives

    Assignment:

    • Review PDFs and identify the ones that the information could be presented in an alternative way (such as HTML, webform, or OERs). 
    • Create a to-do list and timeline for conversion
    • If PDFs could be converted into a web page or a web form contact Alasha Brito to schedule a time to coordinate the conversion.
    • If OERs might be an alternative to a PDF check out this quick start guide and check out the Engaged Learning Discussion from 11:30 a.m.- 12:30 p.m., Feb. 17 via Zoom
    • Attend Open Lab Times
      • Open Lab 11:30 a.m. - 1 p.m. Feb 17,  KRC Ward 120 or via Zoom
      • Open Lab 11:30 a.m. - 1 p.m. Feb 20, KRC Ward 120 or Via Zoom

     

    Alternatives to PDFs

    One PDF alternative is HTML. Can the information in your PDF live on a webpage or directly in a Blackboard shell instead of a PDF? If your pdf is informational this might be a good way to go. If your PDF is a form a more accessible alternative might be a web-based form. We have several web-based options. 

     Faculty, if you’re using PDFs as supplemental material, you might consider taking a look to see what Open Educational Resources might be available that are already in an accessible format.  UAA’s consortium library now has a full time OER Coordinator on staff who can help you explore options. We’re also having an Engaged Learning Discussion on Monday at 11:30 where we’ll share some resources that you might find helpful. 

    If you are not sure that your PDFs fit into any of the categories that we mentioned above don’t worry we are here to help. Email your questions to the uaa_kpcaccessbility@alaska.edu or stop by one of our open labs.

  • February 24-28 Week Three: Prioritize and Begin Conversions 

    Assignment:

    • Prioritize PDF remediation list 
    • Begin Conversions
    • Training/ Open Lab
      • Open Lab 11:30 a.m. -12:30 p.m., Feb. 24, KRC TBD or via Zoom
      • Grackle Accessibility 11:30 a.m. - 1 p.m., Feb. 27,  KRC Ward 120 or via Zoom 

    Resources:


    Week three’s assignment is to work through your PDF list to prioritize which of your PDFs should be remediated first. Don’t get overwhelmed. Just take it one PDF at a time. Don’t know which ones to choose? Stop by open labs from 11:30 a.m.- 1 p.m., Feb. 24, at KRC Ward 120 or via zoom and we’ll help you choose and show you how to get started.  PDF trainings will be held next week at both KBC and KRC. We have some fun new things to show you. 

    As participants of the Great PDF Purge, you get first access to the brand new online Accessibility Guides! There are currently 3 guides: one for staff, one for faculty and one dedicated solely to PDFs. The main information is the same in each, it’s just arranged in a slightly different manner to aid workflow and the faculty guide includes information on Blackboard. The PDF guide is for everyone and you can keep it handy as we begin remediating PDFs next week. You can use the guides at any time to help you create accessible source documents so that it is easier to make PDFs accessible. If you run into any broken links or unclear instruction, please let either of us know so that we can fix it. 

    On Thursday at 11: 30 a.m., Feb.27,  in Ward 119 or by Zoom from KBC, to hear sharing some exciting accessibility news about Google Suite! Learn about Grackle and how it can improve accessibility.

    Reach out to us with any question at uaa_kpcaccessibility@alaska.edu and happy remediating.

  •  March 2-6 Week Four: PDF Remediation Training
     
    • Attend Trainings
      • PDF Refresher/Open Lab 10 a.m. -1 p.m., March 2, KRC Ward 120 (for those that have already taken full training) 
      • PDF Accessibility Training 10 a.m.- 12 p.m., and 1-3 p.m., March 5, KRC Ward 120 
      • PDF Refresher 10 a.m.- 12 p.m., Open Lab 1-2 p.m., PDF Forms 2-3 p.m., March 6, KBC Pioneer 211 
    • Check PDFs not marked for remediation
    • Develop a timeline for completion
  • March 16-20 Week Five: PDF Remediation Open Labs 

    Attend Open Labs and Trainings

    • Open Lab 11:30 a.m. -1 p.m., March 16,  KRC Ward 120 or via Zoom
    • Open Lab 11:30 a.m. - 1 p.m., March 17, KRC Ward 120 or via Zoom
    • PDF Forms/Open Lab 11:30 a.m. 1:00 p.m.,  March 19 KRC Ward 120
  • March 23-27 Week Six: Wrap up and Presentation of Awards
     

 


Register for Open Labs and Accessibility Trainings 


 

Open Labs Registration

Accessibility Trainings Registration


 Questions? Email the accessibility team at kpc.accessibility@alaska.edu.


 

 Contact Info


 

Alasha Brito
Alasha Brito
Communication Specialist
anbrito2@alaska.edu
(907) 262-0222
Kenai River Campus
Enid S. McLane Building (EMB) 145
Web Page

 

Jennifer Pedersen
Jennifer Pedersen
Lead Instructional Designer
jpedersen@alaska.edu
(907) 262-0242
Kenai River Campus
Walter E. Ward Building (WWB) 121B
Web Page

 

 

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