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KPC Administrative Services manages ProCards issued by UA procurement held by KPC employees. This card is not the same as the UA travel card.
To obtain a ProCard please contact the KPC accounts payable technician aka: ProCard reconciler for details. All card holders are responsible for complying with all UA Board of Regents policies and procedures for ProCards.
Purchase Request form (PR) must be submitted and approved by Director of Admin Services and Procurement Officer prior to all ProCard purchases. Submit PR via KACE.
Representational Expense Allowance Form (Rep form) is required for expenditures with account codes 8115, 4008/4118, 3008/3118 or 3038/4038 (food/décor/gifts). Rep forms must be submitted and approved by Director of Admin Services prior to purchase in advance of purchase. Submit Rep forms via KACE.
Each week the ProCard reconciler will send an email to ProCard holders to review their weekly transactions. It is the cardholder’s responsibility to confirm or correct the default accounting codes. The cardholder is also required to supply a brief description for each purchase. The cardholder must respond to the email by deadline specified in the email.
Typed and Signed by your supervisor. Do not sign as the reconciler
Original receipts attached to the ProCard log in the same order as transactions on the statement. Helpful hints: Tape small receipts to blank paper.
Highlight any necessary coding changes on the statement. Sign as the cardholder. Director of Admin Services will sign as supervisor/manager after reconciler completes review.
KPC is exempt from sales tax. Tax exempt cards are available for check out. Contact at the KPC accounts payable technician at KRC or the KBC business office.